Digitization is the biggest challenge of the next few years in logistics. Logistics 4.0 means multiplying information globally and in real time for processing and delivery. To do this, analogue processes with manual and paper-based processes must be optimized with digital workflow solutions and document management systems. Here, d.velop supports you sustainably with its broad and functionally low ECM software for the logistics industry.

With the powerful scanning applications, you can digitize any kind of paper documents, whether shipping documents (Bills of Laddings, Airway-Bills etc.), pallet certificates, purging certificates etc. and put them straight into the right transport file or shipment file.

A logistics digital folder provides a transaction-based structure that enables you to find different documents in a transport file with as few clicks as possible. You do not even have to be in the office, but you can easily access all documents from your smartphone or tablet and also participate in workflows. If you receive many documents by e-mail, you can drag & drop your commercial invoice, packing list, export / import registrations within your groupware client directly into the d.velop Enterprise Content Management System d.3ecm without having to make any further entries

• MTR-Reader - Inspection Certificates (Material Test Reports, MTR)
• Inspection Certificates (Material Test Reports, MTR) are send as PDF or paper
• QA needs to check whether the values stated on the document are within the allowed limits for the steel design / norm
• Manual process only checks whether the product is OK or not (Y/N result), but not the actual values of the tests
• 30-50 values have to be checked against the norm
• Automatic Extraction and Validation can reduce the effort to almost zero AND deliver more information about all values
• Inspection Certificates are stored in a SharePoint library “Documents” with Status “New”
• Ametras connects to SharePoint, pulls the documents and sets the Status to “In processing”
• Ametras extracts all information from the MTR and validates the values with the norm database
• Ametras updates the status to “Valid” or “Invalid” dependent of the result
• Ametras stores the extracted values in the document library and associated SharePoint lists

Ametras USA offers several solutions for the complex and paper-driven commercial lending industries. Backed by years of knowledge in processing vehicle information, we are able to automate the costly manual processes involved in receiving, interpreting and analyzing loan and lease packages from dealers.

• Automatic email processing – subject, body, and attachment
• Automated data extraction of crucial loan document elements with variable degrees of integrity checks available (fully-automated, partially-automated, full manual review)
• Interface with multiple customer back-end systems to create consolidated transactions
• Automated document split and packaging to save valuable manual resources
• Powerful content and/or permission driven workflows route the document packages to the appropriate parties and effectively identify any exception conditions for review

Healthcare Company required a solution for automating not only the identification and classification of a document type, but also automated extraction of key index elements and routing/allocation of documents to specific user groups possessing a skillset necessary to facilitate a meaningful “first-touch”.

The existing solution relied on users accessing a file share on a local network resource and manual entry of all relevant indexed data elements.

The Ametras Intelligent Data Processing and DMS is in place to allow for centralized storage and processing of healthcare documents of all types to maintain compliance requirements and improve SLAs and overall QoS.

• State-run Healthcare Company utilizes inbound/outbound and email-to-fax for their healthcare claims documents (Fax solution agnostic)
• Inbound faxes are automatically imported into on-Premise D3 system from network share and the inbound fax number is interpreted (virtually identical Cloud-based solution available)
• Faxes are immediately made available to the user groups while a separate workflow item is created for each document (if required based on specific document type requirements)
• Based on the inbound number, the workflow item is allocated to a specific department:
  • Pharmacy
  • Utilization
  • Medicare, etc.
• Browser and desktop client user interfaces utilized depending on user location and network resource access: Browser interface accommodates greater flexibility in terms of user access from “non-standard” physical locales – “access from anywhere”
• Users have several functions available within the workflow:
  • Add notes
  • Split faxes into multiple documents and create new workflows
  • Reroute faxes to different departments and/or subqueues
  • Add data elements cross-referenced from their HCMS
• Full text of all imported documents available to search as well as specifically indexed fields for the individual policy documents – “Google” type search functionality across the entire complement of documents regardless of whether or not documents created a workflow item
• Outbound email-to-fax documents are automatically imported into d3 for archiving
• Healthcare Company is permitted to manually upload documents into D3 and depending on the upload criteria entered, a workflow item will be created automatically
• One-time setup and license costs, annual maintenance
• Complex configuration, very nuanced user permissions, higher support load
• Specific indexed data elements extracted for automated downline processing:
  • Patient Demographic data
  • Diagnosis codes
  • Provider data, etc.